Improving accessibility across heritage collections

Challenge

The Story at Mount Oswald is a new cultural venue on the outskirts of Durham City. It brings together archive, museum and library collections from across the county, including from institutions such as the Durham County Record Office and Durham Light Infantry Collection. 

The historical content in these collections, including artworks, artefacts and texts, was difficult to bring together as they were unstructured and difficult to organise into a database. What’s more, metadata (such as author, artist or date of creation), which could help categorise and link pieces, appeared inconsistently across collections.

Durham County Council wanted to make all of this content easily available and searchable online for visitors to its website. To do this, the solution needed to enrich, index and interlink the historical content so users could access all collections from a single point of search, whether that was online or through consoles at The Story.

Solution

We worked with Durham County Council to create the required single point of search for their multiple collections using cloud-based AI and digital technologies from Microsoft. 

Here’s how it works: 

• We used AI techniques, like Natural Language Processing (NLP), to assign tags to items and convert audio/video recordings into text. NLP also identified additional metadata to build new links between items across collections.
  
  
• We used Cognitive Search (from Microsoft) to index and provide querying capabilities that supported rich user search experiences. These included autocomplete and auto suggest capabilities, as well as  being able to identify similar items through metadata and semantic links.
  
  
• We also included Azure Data Factory and Azure Data Lake Service to manage the flow of information across collections and storage. With this, we created an automated, end-to-end solution that scales with the collection. Any new content added will flow into a central storage space (data lake) and become easily accessible via search.

Impact

By connecting the collections and making them more accessible, Durham County Council can now open its archives like never before. The council has already indexed multiple collections and in Autumn 2023, the database will become accessible online via APIs. 

The database will democratise heritage as visitors will no longer need to rely on expert advice or travel across institutions to access the breadth of content in Durham’s collections.

Digitisation also opens the door to crowdsourcing. Durham plans to get local volunteers,  amateur archivists and historians involved in tagging, donating digital assets or commenting and sharing online exhibitions. 

Most importantly, our work provides a framework, which Durham can use to develop, extend, optimise and improve their collections going forward.